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Experience Saint Marys!
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We are currently accepting vendor applications for Bells of Saint Marys
December 2, 2023
Apply through November 1st!
This is not for the Bertrand Bazaar. Please see the Bertrand Bazaar Facebook for registration
Payments are due by November 15th for all vendors except food trucks which will be collected on the day of the event.
PAYMENT OPTIONS
1. Mail checks to
Experience Saint Marys
PO Box 3St. Marys, KS 66536
2. Drop off at City Hall in an envelope addressed to
"Experience Saint Marys."
3. Use the Vendor Payments button below and select "vendor"
on the donation form.
If you are interested in becoming a vendor partner with
Experience Saint Marys, please read through the Vendor Packet and register with the included form.
If you have any questions, please email us at vendors@saintmarys.com.
Thank you!
Attention:
The application deadline for The Bells of Saint Marys event is November 1, 2023.
Applications received after November 1, 2023 will be considered in the order received or at the discretion of event coordinators.
Event Location: Downtown Saint Marys and Riverside Park
Event Dates:
Bells of Saint Marys: December 2, 2023
Mailing Address:
Experience Saint Marys
PO Box 3
St. Marys, Kansas 66536
Payments:
Send check payable to Experience Saint Marys
or
Register online at saintmarys.com/vendors
General Vendor Information, Rules, and Regulations:
GAME/SERVICE/MERCHANDISE and CRAFT VENDORS
Examples of game/service/merchandise vendors include carnival games, face painting, balloon animals, caricature or silhouette drawings, glow stick merchandise, etc. Craft vendor spots are limited and will be accepted at the committee's discretion with preference given to patriotic or carnival themed items.
FOOD VENDORS
Prepackaged locally manufactured foods will be considered on an individual basis and need to apply. Food vendors offering food meant for consumption at the event need to apply. Every type of item sold in vendor booths must be approved by the event committee upon registration.
SET UP / TEAR DOWN INFORMATION
All booths must be set up and ready to sell by advertised open time.
Tear down - Booth areas must be cleaned, all trash removed and placed in the dumpster. Vendors must provide their own tables, chairs, canopies, extension cords, etc.
BOOTH PRICING GUIDELINE
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Games Vendors charging less than $1 are free but must still submit a registration form. Other game's vendor fees are at the discretion of the committee.*
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Single Items Vendors (vendors selling one item) are $25.
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Merchandise/Craft/Food Vendors selling multiple items or an entree type food are $50.
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Food Trucks - Fees 10% of sales (excluding taxes) to be collected at the end of each night of event.
*Please email vendors@saintmarys.com for fee consideration.
INCLEMENT WEATHER PLAN: Weather cancellation decisions may be made up to one hour before an event. Vendors will be notified. Vendors are expected to show up unless cancellation is announced. Refunds will be issued for cancellations due to weather. In the event that the festival is canceled due to inclement weather dates may be announced for a subsequent day or weekend. If event is rescheduled due to weather, vendors will not strictly be required to attend but are asked to be open to the idea. Vendors are asked to please plan accordingly.
SALES TAX:
Per Kansas Law, the festival is required to:
• Notify the state of the dates of the festival
• Provide all vendors with sales tax packets received from the state
• Distribute the packets to all vendors
• Inform the vendors of their duty to remit the sales tax collected.
• Get the vendor’s sales tax number or get them to sign a statement that they will remit the sales tax as instructed in the packets.
• Provide the state with a list of the actual vendors and their sales tax registration numbers if they have one.
(Information taken from Kansas Sampler Festival Website) Vendors are responsible for paying their own sales tax. For information about events sales tax see the Kansas Department of Revenue's website.
LICENSING:
No KDA license is required if a vendor is selling no more than five times a year.
Participation in the events hosted by Experience Saint Marys, constitutes two of those six times as each is considered one fundraising “event”.
Food Vendor Licensing (information taken from Kansas Sampler Festival Website):
A Kansas food license is required except for vendors participating SIX DAYS or less a year. (This does not mean 6 events a year - for instance, if you participate in 2 events and they last two days each, then you have used up four of your six days allowed) If you have a food vending business that attends more than six days a year you must purchase a food license. To submit an application please go to this link.
Food vendors are responsible for paying their own sales tax. For information about event sales tax please see the KDOR Website: https://www.ksrevenue.gov/specialsalesevents.html
Food vendors are responsible to make sure they meet Kansas Department of Agriculture health guidelines. Food safety information can be obtained at the Kansas Department of Agriculture's website.